Northwest Magazines
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Northwest Regional Magazines
4969 Highway 101 N,
Suite 2
Florence, OR 97439
1-800-348-8401
1-541-997-8401
NORTHWEST REGIONAL MAGAZINESGeneral Guidelines for Writers and PhotographersOregon Coast and Northwest Travel Magazines For a Writer Profile Form CLICK HERE - For an IRS W-9 Form, CLICK HERE Northwest Regional Magazines publishes Northwest Travel and Oregon Coast, bimonthly family-oriented magazines with circulations of approximately 50,000 each, plus two calendars and several travel guides.New and established writers and photographers are invited to submit queries, manuscripts, and slide or digital photographs that meet the guidelines stipulated below. WRITERS NRM features stories of regional interest, written in a clear, crisp style that is rich in anecdotes and quotes and that illustrate the writer’s interaction or create a theme. Stories should re-create the writer’s experience. Be specific, informative, and vivid. Curtail the over-use of adjectives and clichés. Thoroughness and accuracy in details, history, and background are essential. Include brief information, if applicable, that allows and motivates readers to follow in your footsteps: how to get to a featured destination, nearby places of interest or accommodations, opening and closing times of attractions, and how to obtain additional information. Alert the editors to any details that could change between submission and publication. Include with your submission current contact information for your key sources or photocopies of brochures, maps, or other literature to aid in editing and fact checking. We buy first North American serial rights with an understanding that the story will not be offered to a similar publication for at least six months following its appearance in one of our magazines. Similar publications include Sunset, Cascades East, Beautiful British Columbia. We also consider the Oregonian travel section a similar publication. All stories are subject to editing, and those that require excessive editing will receive less than the standard rate of pay. We do not accept fiction or poetry. Potential contributors must be familiar with our publications. Sample copies are available for $5. QUERIES All queries must be submitted in writing by mail or e-mail. Do not telephone to discuss proposals and do not submit materials by fax. Editors attempt to respond to queries within three months. Queries must be brief while outlining the story idea, subject matter, exact details about locations, and point of view. Do not submit more than three story ideas per query letter. New authors should include writing samples. Notify editors if your proposal or manuscript is being submitted elsewhere. If we like your ideas, we will ask to see your story on speculation, then set a story length and deadline. A “go-ahead on spec” does not constitute an assignment or guarantee publication. Writers may be asked to revise or add content. STORY PAYMENT Payments for published stories are based on the quality and length of the finished story. Payment is made 30 to 60 days after publication. We do not pay travel expenses. Contributors receive five copies of issues that contain their stories. Formal assignments, usually made only to our regular freelance writers and negotiated in advance, are made in writing. If for any reason an assigned story is not published, writers are paid a kill fee of one-third the agreed upon price.
We accept but do not pay for news and press releases, chamber of commerce reports, announcements of upcoming events, and local club news. We welcome such information and publish as much pertinent news as space allows. PHOTOGRAPHERS NRM does not send out want lists but will review photographers’ pertinent work. Send no more than 40 sample images for Northwest Travel or Oregon Coast magazines and guides or for annual four-color calendars. We accept only scenic photos for calendars, and scenic and human interest photos for the magazines and guides. We recommend acquiring model releases for any photos that include people, but we do not require releases except for photos used on covers or in advertising. We prefer positive transparencies, 35mm to 4x5, and we unmount transparencies for scanning. We do not accept color prints or transparencies made from prints or negatives. Photos must be current, shot within the last five years. Digital photos must be submitted on CDs as high-resolution (300 dpi) TIF, JPEG, or EPS files without compression. Images should be 8 1/2” x 11 1/5”. Include clear, color contact sheets of all images. (No more than eight images per page.) To be considered for calendars, photos in slides or transparencies up to 4x5 size must have horizontal formats. The annual deadline for calendars is May 15. We take every precaution handling photo submissions, but we are not responsible for damage in processing, loss in mailing, or normal wear. If a transparency is damaged beyond repair, we pay up to three times our normal one-time use fee. NOTE: We do not sign personal delivery memos and agree only to the terms stated herein. We do not accept transparencies with a delivery memo that states specific dollar valuations, holding fees, arbitration agreements, or the like. PHOTO PAYMENT Payment is for one-time rights, with the understanding that no photos will be published in any similar magazine within two months. We reserve the right to use images of the magazines and calendars in which your work has been published in our own promotional material. We reserve the right to print color photos in black and white to accompany editorial features.
SUBMISSIONS Manuscripts and photos should be submitted at least four to five months prior to desired date of publication. Standalone color photos should arrive at least three months prior to publication. Please send story submissions via an e-mail attachment or on a CD (unless you don't have a computer). If you send digital photos, we prefer them on a CD, although emailing them is acceptable. Do not send hard copy without an accompanying CD or e-mail attachment.. Do not send diskettes, period. Please be aware that only original prints, slides and other transparencies will be returned. Label all manuscripts and each individual photo. Include captions and your name and address. On a separate typed sheet, provide complete, exact, and accurate captions and credits for every photo. If you submit your manuscript or photos on disk, label and include captions on the disk. Send slides or negatives in plastic sleeves or protectors, not loose or in plastic boxes. Package manuscripts and photographs carefully and enclose self-addressed mailers of sufficient size and postage for the return of material. If your submission includes slides, negatives, or historical photos, add payment of $2.30 to cover cost of return by certified mail. We do not guarantee return of submissions unless you include return postage. Advise us of any change in address. Do not submit original art. If art is needed for a story, send a photocopy. If we need the original, we will request it. Submit a hard copy as well as an electronic copy of your manuscript. Electronic files must be submitted as attached files in e-mail or on diskette in Microsoft Word, ASCII, or text formats. Manuscript hard copies must be printed on 8-1/2x11 white paper, double-spaced, one sided, 10- or 12-point type. Do not add any special or automatic formatting to the document or embedded images. Do no indent; instead leave a space between paragraphs. Accepted contributors who are U.S. citizens must submit a completed W-9 form. Your name shown on the form must exactly match the name on your federal income tax return. Complete the Profile for Writers and Photographers form and return it with your submission. GENERAL INFORMATION OREGON COAST Oregon Coast publishes stories of general interest to residents, visitors, and anyone who loves the coast. Suggested topics include:
NORTHWEST TRAVEL Northwest Travel covers Washington, Oregon, Idaho, western Montana, British Columbia, and occasionally Alaska. Northwest Travel emphasizes places to visit. Some suggested topics are:
Travel adventure stories can involve:
The Worth A Stop department features bylined 250-500 word stories, with or without photos, about unusual, singular, worthwhile destinations. HEAD OFFICE Submit all materials to: Northwest Regional Magazines 4969 Highway 101 N, Suite 2 Florence, OR 97439 541-997-8401 or 800-348-8401; www.northwestmagazines.com
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